Privacy Policy

1. Who we are
2. Data we collect
   • 2.1 Automatically collected data
   • 2.2 Data you provide
   • 2.3 Photographs and videos
   • 2.4 Photographs and videos of children
3. Data usage
   • 3.1 Legal basis under the UK GDPR
     • 3.1.1 Performance of a contract
     • 3.1.2 Consent
     • 3.1.3 Legitimate interest
     • 3.1.4 Legal obligation
   • 3.2 Photographs and videos
   • 3.3 Children’s data
   • 3.4 Data sharing
   • 3.5 Data retention
4. Cookies
5. Security
6. Your rights
   • 6.1 Withdrawing consent
   • 6.2 Making a request
   • 6.3 Complaints

1. Who we are.

Funky Beats LTD.

Incorporated in England and Wales. Registered number: 17165511. Registered office: 2 Guildford Business Park, Guildford, England, GU2 8XG

Email: enquiries@funkybeats.co.uk

Telephone: 01483323521

2. Data we collect.

2.1 Automatically collected data

Certain data is collected automatically while browsing this website. This may include the following:

• IP address
• Browser type
• Device details
• Operating system
• Pages visited and time spent
• Referring website
• Any other general information that can be derived from this information.

This website uses Google Analytics. This data is used to model how visitors interact with our website and to enhance its performance and user experience.

Google Analytics may process your data in accordance with it’s own privacy policies. For more information on this, refer to Google’s Privacy Policy

2.2 Data you provide

Personal data that you voluntarily provide while interacting with our website through contact forms and registration forms may include the following:

• Name
• Email address
• Telephone number
• Contact preferences
• Information required by the registration forms, which can include:
  • Event details (event name, date, time and schedule
  • Home or venue addresses
  • Information about the subject or purpose of the event
  • Information about who the event is for
  • Any other information you choose to provide that is relevant to the event
• Any other information you choose to provide

This data is used for the following:

• Respond to enquiries
• Provide our service
• Communicate with you about booking services
• Where applicable, to improve this website and enhance customer experiences.

Please do not submit sensitive personal information unless we specifically request it or it is necessary for the service you are requesting.

With the exception of photographs (with informed consent), we do not publish event information on our website.

2.3 Photographs and videos

With your consent, a photographer may attend an event for the purpose of taking photographs or videos.

Photographs or videos will only be published on our website where you have provided your specific, informed consent for their publication. If you do not provide consent for publication, any photographs or videos taken will be shared privately with you after the event has taken place and will not be made publicly available on our website.

2.4 Photographs and videos of children

Events may include children. We recognise that children’s personal data requires additional care.

Photographs or videos of children will only be taken where appropriate consent has been obtained from a parent, legal guardian or another person authorised to consent on the child’s behalf, where required by applicable law.

Photographs or videos of children will only be published on our website where specific, informed consent has been obtained for their publication.

3. How we use personal data

3.1 Legal basis under the UK GDPR

We process data only where we have a lawful basis to do so under the UK GDPR. We use the following lawful bases to do so:

3.2 Photographs and videos

Where we take photographs or videos at an event, we will only publish images or recordings of identifiable individuals on our website where we have obtained specific, informed consent to do so. In the case of children, consent is obtained from a parent, legal guardian, or another person authorised to provide consent on the child’s behalf.

You may withdraw your consent at any time. When withdrawn, we will stop using the photograph(s) or video(s) for future publications and where reasonable, remove it from our website. We may keep the original photograph(s) or video(s) in our internal records where we have a lawful basis for doing so. Material retained this way will be stored securely and will not be published without your consent.

3.3 Children’s data

We recognise that children’s personal data is subject to additional protections. When an event involves children, we will take appropriate measures to ensure that any personal data is processed fairly, lawfully and securely.

Personal data relating to children may be collected and processed where it is necessary. This may include data provided by a parent, legal guardian, or another person authorised to act on the child’s behalf.

Where required by law, we will obtain the consent of a parent, legal guardian, or another authorised person before collecting, using, or publishing a child’s personal data.

If photographs or videos of children are taken, they will only be published on our website where the appropriate consent for publication has been obtained.

If you are a parent, legal guardian or authorised person and you believe that we have collected or processed your child’s personal data incorrectly, please contact us. We will investigate the matter and where appropriate, take steps to rectify the issue.

3.4 Data sharing

We do not sell or rent your personal data to third parties.

We may share your personal data with trusted third-party services where necessary. These providers process personal data only on our behalf and in accordance with applicable data protection laws.

This may include the following:

• Our website hosting provider
• Google, as part of our usage of Google Analytics

Personal data may also be disclosed where required to do so by law, or where necessary to establish, exercise, or defend our legal rights.

3.5 Data retention

Personal data will be retained only for as long as necessary to fulfil the purposes for which it was collected.

Retention time differs depending on the type of information and the purpose for which it was collected.

Contact form enquiries are retained only for as long as necessary to respond to your enquiry and any related follow-up

Event information is retained for as long as necessary to run the event and to maintain appropriate and accurate business records.

Photographs and videos are retained for as long as necessary. Where publication is based on your consent, we will stop future publications and where reasonable, will remove the photograph or video from our website, if your consent is withdrawn. Original copies may be retained where we have a lawful basis for doing so, including for legitimate archival purposes or to establish, exercise or defend legal claims.

When personal data is no longer required, we will securely delete or anonymise it.

4. Cookies

Our website uses cookies to help us understand how visitors use and interact with our website.

The only cookies we use are those associated with Google Analytics.

Google Analytics is not required for our website to function and will only be used where you have provided your consent.

You can control or delete cookies through your browser settings. Note that disabling cookies may affect how certain websites function.

For more information about Google’s data policies, refer to Google’s Privacy Policy.

5. Security

We take security of personal data seriously and take appropriate measures to protect against unauthorised access, loss, misuse, alteration or disclosure.

Note that no method of transmitting or storing data is guaranteed to be completely secure. While we take appropriate measures to protect your personal data, we cannot guarantee the absolute security of information transmitted or stored on our website.

6. Individual rights under the UK GDPR

Under UK GDPR, you have the following rights:

• The right to be informed – You have the right to understand how and why we collect and use your personal data. This Privacy Policy provides information about our processing activities.
• The right of access – You have the right to request a copy of the personal data we hold about you and information about how we process it.
• The right to rectification – You have the right to ask us to correct inaccurate or incomplete personal data.
• The right to erasure – In certain circumstances, you have the right to ask us to delete your personal data.
• The right to restrict processing – In certain circumstances, you have the right to ask us to restrict how we process your personal data.
• The right to data portability – Where applicable, you have the right to receive certain personal data you have provided to us in a structured, commonly used, and machine-readable format, or to ask us to transfer it to another organisation.
• The right to object – In certain circumstances, you have the right to object to our processing of your personal data, including where we rely on legitimate interests as our lawful basis.
• Rights relating to automated decision-making and profiling – You may have rights in relation to decisions made solely by automated means, including profiling, where these produce legal or similarly significant effects. We do not currently use your personal data to make decisions based solely on automated processing that produce such effects.

6.1 Withdrawing consent

You have the right to withdraw consent at any time. Withdrawing consent does not affect any data processing carried out before your consent was withdrawn.

6.2 Making a request

To make a request under any of your rights, please contact us. We may need to request information to verify your identity before we can begin processing your request.

We will respond to any requests within the time period required by applicable data protection law. In most cases, this is within one month of receiving your request.

We may refuse to act on your request if it is manifestly unfounded or excessive, as permitted by law.

6.3 Complaints

If you have concerns about the way we have handled your personal data, we encourage you to contact us first so we may try and resolve your concerns.

You also have the right to complain to the ICO, the UK’s independent supervisory authority for data protection. Further information can be found on the ICO’s website.